Office Administrator

Creme Global

Creme Global creates and deploys expert models, software and services, enabling clients to accurately assess and predict the impact of foods, additives, nutrients, personal care products, cosmetics, chemicals and pesticides on consumers.

Creme Global serves leading companies and government agencies worldwide, helping them to gather data and deploy advanced analytics and predictive models to improve their evaluation of the risks and benefits of ingredients and formulations. Creme Global’s expert models are delivered via its patented high-performance cloud computing platforms.

The Opportunity

We are looking for an experienced Office Administrator professional to help us drive effective and efficient day to day operations within our company. The successful candidate will provide vital support across our Operations, Business Development, Marketing, HR, Facilities, Reception and Accounts functions.

The ideal candidate will have demonstrable administration experience in a similar role and will be highly motivated and organised with tremendous attention to detail.

This is a key role within Creme Global as this person is our front of house and can be the first point of contact many of our clients have with Creme Global and we look forward to a warm, enthusiastic professional joining our team.

The Role:

  • Manage our reception and hospitality functions. Direct all incoming calls and deliveries
  • Organise signing of all agreements and contracts with clients and external partners
  • Maintain our CRM system and all client account information
  • Tracking and processing of product license renewals
  • Support our Financial Controller to implement all invoicing and in debtor management
  • Managing the inbound web/intercom inquiries and coordinating responses
  • Organising and coordinating requests for product demos
  • Arrange and support the company’s attendance, and marketing, at international Conferences
  • Arrange and support the company’s presence at its annual PREDICT conference in October each year
  • Contribute to the successful organisation and running of company events
  • Manage company travel requirements
  • Manage and resolve facilities issues as they arise
  • Manage office orders and supplies
  • Manage our vendors who provide services such as cleaning and shredding
  • Support our HR function to assist in the induction of new employees
  • Manage our tax saver travel facility

Experience / Skills Required:

  • Experience of working in a dynamic and varied business environment with the ability to effectively prioritise tasks
  • Tremendous attention to detail
  • Strong customer facing experience
  • Excellent organisational and time management skills
  • Experience dealing with client and stakeholder needs in a professional manner
  • 5+ years demonstrable track record of success in an Office Administration role
  • Experience in PowerPoint, Word, Excel, Google Docs and CRM systems

Reporting to: Chief Operations Officer  

Position: Permanent, Full Time

Location: Dublin 2

Salary: DOE

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